Free invoice templates in Excel, Word and PDF

Download an invoice template in Excel, enter your tax details and your client's, list the items with their price and calculate the base amount, VAT and total yourself. It's the quickest way to get started, although you'll have to check the formulas and numbering by hand on every invoice you issue.

Yes. All the invoice templates on this page (simple, with VAT and withholding tax, proforma, corrective, quote and bilingual English invoice) are 100% free and you can download them in Excel, Word or PDF without signing up. Just open the file and start filling in your details.

Yes, to get started. A self-employed worker can use an invoice template to issue occasional documents, especially at first. The problem comes with volume: you'll have to keep track of sequential numbering, calculate VAT and withholding tax by hand and, above all, comply with VeriFactu, mandatory for the self-employed from 2027.

No. A static Excel or Word template doesn't comply with VeriFactu: it doesn't generate the verifiable record or the code required by the Spanish Tax Agency. To comply you need invoicing software like YOTU, which creates invoices ready for VeriFactu, mandatory for companies from 2026 and for the self-employed from 2027.

An invoice must include the number and date, your tax details and your client's (name or business name and tax ID), the description of the items, the taxable base, the VAT rate and amount and, where applicable, the withholding tax and the total. Miss any of these fields and the invoice is not valid.

When the template falls short, create your YOTU account with a 30-day free trial and no card. You generate professional PDF invoices in seconds, with VAT and withholding tax calculated automatically, automatic sequential numbering and expense tracking, plus they're ready for VeriFactu.